The 44th Annual General Meeting of the Association of Canadian Archivists will take place June 8th, 16:30, at the Chelsea Hotel in Toronto, Ontario. The agenda will follow this notice closer to the meeting date. 

Who Can Attend? Anyone is welcome to attend the AGM, but only eligible Individual Members are able to participate in votes.

What to Expect? The AGM is an opportunity for the Board, Committee Chairs, and Task Force Chairs to report on their activities over the past year. In addition, members may put forward motions to the Board that require member votes. This year, the ACA will also accept nominations from the floor for any of the three open board positions (Vice-President, Secretary, Director-at-Large).

Members will be asked to approve the minutes from the 2018 AGM. The 2020 budget will also be presented along with 2018 financial statements for ACA and the ACA Foundation. Materials will be provided as soon as they are available and prior to the AGM to provide time for review.

Elections. In accordance with ACA By-Law #2, nominations for directors has now closed and a slate of candidates will be made available for review under separate cover.

A voting member in good standing may be nominated from the floor by any two (2) members in good standing, provided that the nominee indicate that they accept the nomination (in writing or in person at the time of nomination).

There will be no proxy ballots for the 2019 AGM. In accordance with revised election and voting policies and procedures, elections will take place through an online vote immediately following the AGM. This will be open for 7 calendar days and will give members who are not able to attend the AGM an opportunity to vote in the annual elections.

The Governance Committee has committed to conducting a review of the 2019 AGM and elections to determine if the ACA by-law can and should be amended to support more efficient, effective and fair governance for the association.

Sent on behalf of the ACA Board of Directors

The Nominations Committee, a sub-committee of the Governance Committee is seeking nominations for (3) ACA Director (Board) positions that are up for election at the ACA Annual General Meeting in Toronto on Saturday June 8th, 2019.

Nominations are requested for the following positions:

Do you know an archivist - or an ally to archives - whose work deserves recognition?  Consider nominating them for an ACA Award!

The Association of Canadian Archivists (ACA) is pleased to invite submissions for 2019 awards.  In addition to existing awards, the ACA is excited to announce the creation of two new awards*: Advocacy and Outreach and New Professionals Award.

Details about the awards and their criteria can be found on the ACA Awards Committee website:

• Advocacy and Outreach Award*
• Member Recognition Award
• New Professionals Award*
• Honorary Archivist Award

Please note that the criteria for the Fellows Award is currently under review and will not be awarded this year.

To nominate an ACA member for an award please fill out a nomination form. 2019 nominations close Tuesday, April 30th at midnight PST.

All awards will be announced at the ACA 2019 Conference in Toronto.  The awards lunch will be on Friday June 7th, 2019 at the Chelsea Hotel, Toronto, Ontario.

Heather Dean, Awards Committee Chair

The Nominations Committee, a sub-committee of the Governance Committee is seeking nominations for (3) ACA Director (Board) positions that are up for election at the ACA Annual General Meeting in Toronto on Saturday June 8th, 2019.

Nominations are requested for the following positions:

Vice President (2 year term)

Secretary (2 year term)

Director at Large (2 year term)

The term of office for these positions is the 2020 and 2021 calendar years.

Nomination forms should be completed and submitted by April 30th, 2019.

Nominations and questions should be directed to Andrew Chernevych or Deirdre Bryden from the Governance's nominating committee at nominations@archivists.ca

The deadline for nominations has been extended to April 30th, 2019.

The ACA Bylaws provides for nominations from the floor at the Annual General Meeting on the 8th of June at the Chelsea Hotel.  An online vote will take place following the AGM.

Please contact Nominations Committee Members with any questions you may have or the ACA Executive Director.

Andrew Chernevych and Deirdre Bryden

nominations@archivists.ca

J.M. McCutcheon

executive.director@archivists.ca