Association of Canadian Archivists Job Opportunities

Summer Archival Assistant | Leeds and the Thousand Islands Archives | Escott, ON | Deadline: May 22, 2026

Mon, 11 May 2026 13:22:59 GMT

Organization Name: Leeds and the Thousand Islands Archives

Location: 1365 County Road 2, Escott, Ontario, K0E 1R0

Compensation: Starts at $19.45/hr plus 4% in lieu of vacation

Organization Homepage (URL): https://www.ltipl.net/archives

About the Organization: The Leeds and the Thousand Islands Archives acquires, preserves, promotes and makes available the historical record of the Township of Leeds and the Thousand Islands. Our collections include letters, diaries, municipal documents, maps, drawings, postcards, and photographs.

We are happy to accept materials offered for donation that fulfill our mandate and do not duplicate items already in the collection. The archivist would love to meet with you to evaluate your potential donations. Please inquire using the contact information below!

The Archives is part of a Heritage Centre, Springfield House Museum, and the headquarters of the Lakes and Islands Times Past digitization project.

Social Media: https://www.facebook.com/LTIArchives.admin

Description and Duties:

• Digital Asset Management: Organize the Archives’ digital library by renaming files according to established naming conventions and identifying/removing duplicate records

• Quality Assurance: Systematically review digital images to verify clarity, resolution, and metadata accuracy.

• Digitization: Operate scanners to convert physical photographs, documents, and records into high-quality digital formats.

• Social media & Marketing: Assist in creating engaging content for Facebook and Instagram to highlight archival finds; help design basic marketing materials to promote the Archives.

• Physical Curation: Help maintain the physical archive space, including the organization of shelves, boxes, and office equipment.

• Administrative Support: Answer library and archives inquiries in a timely and professional manner in consultation with volunteer supervisors.

• Other duties as required

Qualifications:

We are looking for a student who is organized, energetic, self- motivated, collaborative, patient and possesses the following technical skills.

• Operating Systems: High proficiency with Windows 11 and standard file management (folders, paths, and cloud storage)

• Software: Experience with Adobe Photoshop (for basic image cropping/touch-ups) and the Microsoft Office suite. Familiarity with archival databases or metadata, AtoM (Access to Memory) Software is an asset.

• Must be comfortable working with or learning various technologies including archival and library record management software systems, scanning, productivity software and photo or image editors.

• Digital Literacy: Strong understanding of the internet and social media platforms (Facebook and Instagram) for professional use

• Detail-Oriented: A “keen-eye” for spotting duplicate files and low-quality scans

• Physical Ability: Must be comfortable lifting archival boxes (11.3 km/25 lbs.) and moving office equipment as needed.

• Interest in History: A passion for local heritage or library sciences, archives or museum studies are considered a major asset. Previous experience working in libraries and archives is preferred.

Strong organizational with attention to detail, demonstrating the ability to handle materials with care while following established procedures for collections management.

Oral and written communication skills along with the ability to document and describe materials clearly and accurately. Must be able to read handwritten documents in print or in cursive.

Application Webpage: https://www.ltipl.net/employment-opportunities

How to Apply:

Applicants are encouraged to submit a cover letter and resume outlining how they meet the requirements of the no later than Friday, May 22, 2026, to:

CEO

Leeds and the Thousand Islands Public Library 1B Jessie Street, Lansdowne, ON K0E 1L0

Email hr@ltipl.net

For more information on these positions and how to apply, please visit our website: https://www.ltipl.net/employment-opportunities

LTIPL is an equal opportunity employer, committed to ensuring that all candidates are able to participate in the interview process fully and equally. If contacted for an interview, please let us know if you require any accommodation.

In accordance with Municipal Freedom of Information and Privacy Legislation, the information gathered is collected pursuant to the Municipal Act, S.O. 2001, and will be used for the purpose of job selection.

We thank all applicants and advise that only those selected for an interview will be notified contacted.

Personal information collected from applications is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment.

Application Deadline: May 22, 2026

Additional Information:

• Must be a student (aged 15-30)

• Must be a Canadian citizen, permanent resident

• Must be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. (This includes having a valid Social Insurance Number at the start of the summer job).

• For successful applicants aged 18 or over, a satisfactory current Criminal Record Check is required.

• Driver’s License would be ideal or access to personal transportation is required to the Archives site

Use of AI: No

Job Poster Email: hr@ltipl.net

University Archivist | Bishop's University | Sherbrooke, QC | Deadline: May 17, 2026, at 4:00 p.m. ET

Fri, 08 May 2026 00:10:04 GMT

Organization Name: Bishop's University

Location: Sherbrooke, QC

Compensation: 31.47$ to 41.06 $ per hour

Organization Homepage (URL): https://www.ubishops.ca/

About the Organization: Founded in 1843, Bishop’s is a primarily undergraduate university offering an outstanding liberal education in a small, residential setting in Quebec’s Eastern Townships region. Located in Sherbrooke, about 1.5 hour drive southeast of Montreal, the Eastern Townships offers a safe and welcoming atmosphere, exceptional outdoor recreational opportunities, and a great quality of life. Bishop’s University is located on the traditional and unceded territory of the Abenaki people. We acknowledge their stewardship of this land and appreciate that we are all guests on Abenaki territory.

We offer our students over 100 majors within five academic divisions: humanities, natural sciences and mathematics, social sciences, business, and education. The language of instruction at Bishop’s is English.

Our 550-acre campus contains 25 buildings including seven residences, one library, two theatres, outstanding classrooms, laboratory and athletic facilities, an arena, a historic chapel, a music recital hall, and a daycare centre. A duck pond, wildlife refuge, and golf course are also found on campus.

Social Media: #ubishops

Description and Duties:

The Library Learning Commons plays a central role in fulfilling the mission of the University by providing resources and services that supports the University’s instructional and research programs. It serves as a dynamic hub for learning, collaboration, and innovation, offering access to extensive physical and digital collections, technology and expert guidance. Through its commitment to accessibility, preservation, and knowledge sharing, the Library ensures that students, faculty, and researchers have the tools they need to excel academically and engage meaningfully with the broader intellectual community.

As part of this mission, Bishop’s University is seeking a University Archivist for a temporary full-time position. Reporting to the University Librarian, The University Archivist leads the acquisition, processing, and management of University archives and special collections, ensuring proper organization and long-term preservation of both paper and digital-born records. This includes developing and implementing records management processes, setting priorities, and providing training for staff. The role also focuses on building a robust digital collections program with clear workflows and preservation strategies. Additionally, the Archivist promotes outreach and engagement with internal stakeholders and external users to enhance access and visibility of archival resources, further strengthening the Library’s role as a center for knowledge and innovation. This position has a work week of 35 hours from Monday to Friday with occasional evenings and weekends required. This position shall not exceed two years. This is an unionized position.

Nature of duties and responsibilities

-Develop and coordinate the implementation of measures promoting the preservation and accessibility of the University’s administrative documents, institutional archives and private archival collections.

-Perform the updating, dissemination, and implementation of the Classification Plan – including data security classification – and the University Document Retention Schedule.

-Lead the provision of services to university units, establishing strategic partnerships and maintaining close relationships, to promote and facilitate the management of administrative documents and archives.

-Perform and/or coordinate the training and support of relevant staff in the use of proposed systems and methods, physical and digital storage spaces, and the development and dissemination of application tools

-Ensure the proper management of the physical and digital storage areas under their responsibility according to relevant laws and guidelines and promote the implementation of appropriate preservation measures for administrative documents and archives, particularly by ensuring the durability and security of personal information and sensitive institutional data. Ensure the disposal of certain confidential documents, when permitted by the Retention Schedule and in accordance with the University guidelines.

-Administer the loan and recall of documents entrusted to them, when requested by the relevant units.

-Perform the appraisal, selection acquisition, processing and description of institutional archives and private collections in accordance with recognized standards, for the benefit of members of the university community in support of their teaching and research activities, and the research community in general.

-Provide on-site and remote access to institutional archives and private collections including via a digitization program in order to promote their visibility and consultation.

-Select and curate materials for inclusion in the University’s special collections.

-Support University management, faculties, and services in the digital transformation of their documents.

-Research and implement new archival software tools (e.g., AtoM, Preservica, Permafrost, etc.).

-Improve work processes, review procedures and regulations, and ensure effective communication of information to staff and relevant users.

-Promote services and collections through strategic initiatives and outreach activities.

-Pursue grants.

-Train and monitor student workers and/or interns.

-Performs additional similar / related tasks as required.

Qualifications:

-Master’s degree in library or information science (ALA-accredited or equivalent) with an archival focus or master’s degree in library or information science (ALA-accredited or equivalent) with a certificate in archival science.

-Minimum of 3 years of experience in archival science.

-Knowledge of digital preservation tools, metadata standards and/or repository systems.

-Knowledge of techniques for preserving physical and digital documents.

-Understanding of applicable laws and regulations (Freedom of Information and Protection of Privacy Act, Personal Information Protection Act and Copyright Act).

-Analytical and organizational skills.

-Ability to communicate effectively with a diverse clientele.

-Ability to apply confidentiality principles and handles sensitive information with rigor and discretion.

-Working knowledge of English and French.

-Heavy and medium exertion.

Application Webpage: https://working.ubishops.ca/job/archiviste-universitaire-university-archivist/

How to Apply:

Bishop’s University implements an equal access employment / program under the Act respecting equal access to employment in public bodies. The University welcomes applicants who are committed to upholding the values of equity, diversity and inclusion and who will assist us expand our capacity for diversity and inclusion. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous peoples, visible and ethnic minorities, persons living with disabilities, women and LGBTQ2S+ persons.

If interested, please submit your curriculum vitae and cover letter, including what position you are applying for to careers@ubishops.ca.

Per the Collective Agreement, priority will be given to qualified internal applicants. Please note that only candidates selected for an interview will be contacted and testing may be required; thank you for your interest. We provide support in the recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. If you require accommodation in order to participate as a candidate in the recruitment process, please contact careers@ubishops.ca

Application Deadline: Closing date for external applicants: May 17, 2026, at 4:00 p.m. Eastern Time

Use of AI: No

Job Poster: Catherine Lavallée-Welch

Job Poster Email: universitylibrarian@ubishops.ca

Cataloguing Intern | Il Museo Gallery, Italian Cultural Centre | Vancouver, BC | Deadline: May 20, 2026

Tue, 05 May 2026 20:21:11 GMT

Organization Name: Il Museo Gallery, Italian Cultural Centre

Location: Vancouver, BC

Compensation: $28/hr for 30 weeks

Organization Homepage (URL): https://www.italianculturalcentre.ca/

About the Organization:

OUR STORY

The Italian Cultural Centre, or Il Centro, has been an essential part of Vancouver’s cultural landscape for nearly five decades. It opened in 1977 when its founding members, 13 existing Italian Associations, came together, “to promote and share Italian culture, values, and heritage with all communities.”

Since then, Il Centro has grown into a vibrant hub of more than 700 member families and proudly welcomes individuals and groups of all backgrounds. From exceptional catering and banqueting spaces to comprehensive Italian language programs and a rich calendar of cultural activities, Il Centro truly offers something for everyone. Today, it stands as one of Vancouver’s most cherished event venues and a destination for those who value authentic cultural experiences.

Social Media: @ilcentrovan, @art.angelaclarke

Description and Duties:

● Assess and prepare an inventory of a material culture collection pertaining to the Italian community in Vancouver.

● Arrange and describe these collections according to archival standards and best practices.

● Obtain oral histories on items in the collection.

● Assure appropriate physical housing and storage of collections. This will require

that the objects are stored in a manner consistent with archival standards.

● Assist with selecting and ordering archival materials.

● Ability to edit academic text and exhibition materials.

● Work with artists, archivists, and members of the Italian community.

● Regularly report on progress to the supervising directors.

● Skilled in photography and photo editing.

● Grant writing experience an asset.

Qualifications:

The successful candidate must be a newly matriculated: Archivist, Museum Studies specialist or Librarian. Someone who has completed a library and/or information tech program will also be considered.

● Must be a Canadian citizen.

● Excellent oral and written communication skills essential.

● Bilingual in Italian and English is preferred but not essential.

● Research experience in Canadian and Italian History would be an asset.

● Experience processing archival collections, preservation, creating access tools,

photo scanning, and/or working with photographic materials would also be

essential.

● Have some webpage experience would be an asset.

● Must be able to work independently in a self-directed manner and as part of a team.

Application Webpage: No online webpage for applying

How to Apply: Please apply in writing with a resume and cover letter. Use the subject heading: Museum Intern

Application Deadline: May 20, 2026

Either by email to: angelac@iccvancouver.ca

Or the address below:

Dr. Angela Clarke

Italian Cultural Centre Society 3075 Slocan Street,

Vancouver, BC

V5M 3E4

Application Deadline: May 20, 2026

Additional Information: The Italian Cultural Centre is celebrating its 50th anniversary in 2027. The cataloguing intern will prepare an archive and material culture collection consisting of documents and material culture objects from the ICC collection. It is to be digitized, catalogued that is consistent with standards of archival quality control. It will be uploaded onto the ICC website along with a written narrative which will tell the story of the building of the ICC. Assistance is required with cataloguing the photo collection of the construction of the Centre and pertaining materials.

Use of AI: No

Job Poster: Andrea Berneckas

Job Poster Email: berneckasa@gmail.com

Archival Assistant | Upper Canada College Archives | Toronto, ON | Deadline: May 28, 2026

Tue, 21 Apr 2026 17:35:42 GMT

Organization Name: Upper Canada College Archives

Location: Toronto, ON

Compensation: $25/hr

Organization Homepage (URL): https://www.ucc.on.ca/

About the Organization: Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

Social Media: N/A

Description and Duties:We are currently looking for an Archival Assistant who will be supporting the arragement and description of our holdings. In collaboration with the College Archivist, the Archival Assistant will describe records accessioned to the UCC archives between 1986 and 1996.

Included in these accessions are institutional records from the 1950s onwards; meeting minutes for the editorial board of The College Times, the longest continuously-running student publication in Canada; correspondences, including letters sent by prominent alumni; extensive records of philanthropy; and student debate club records from the late 19th century. Descriptions will be created in accordance with the Canadian Rules for Archival Description, and rendered accessible to researchers using the open-source application Access to Memory (AToM).

In accordance with YCW funding requirements, applicants must be aged 16 to 30 and be a current student returning to full-time study in the upcoming academic year.

Qualifications:

• Current student in a masters’ program in archives and records management, library and information studies, museum studies, or history;

• Experience in archival processing, specifically arrangement and description, an asset;

• Familiarity with the sociopolitical implications of archival practice, especially as they relate to the arrangement and description of records an asset;

• Familiarity with Google Suite;

• Familiarity with Access to Memory (AToM) description application, as well as the Canadian Council of Archives’ Rules for Archival Description (RAD) an asset;

• Strong organizational and time management skills;

• Strong attention to detail;

• UCC Core Competencies: Communication, Relationship Building, Effective Team Member, Modeling Behavior, Self-Leadership/Growth Mindset, Flexibility/Adaptability.

Application Webpage: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1128f898-65af-4eaa-a381-3be480a88734&ccId=19000101_000001&lang=en_CA&jobId=961684

How to Apply: Please submit an application via the Young Canada Works website or the linked hiring website.

Application Deadline: May 28th, 2026

Use of AI: No

Job Poster: Bee Khaleeli

Job Poster Email: bkhaleeli@ucc.on.ca

Manager, Special Collections Operations | Toronto Public Library (c/o NAFOR Inc.) | Toronto, ON | Deadline: May 11, 4PM ET

Tue, 21 Apr 2026 17:32:55 GMT

Organization Name: Toronto Public Library (c/o NAFOR Inc.)

Location: Toronto Reference Library - Toronto, ON

Compensation: $104,000 to $140,000

Organization Homepage (URL): https://www.nafor.com/tpl

About the Organization:

OVERVIEW: Toronto Public Library (TPL) is North America’s largest and busiest public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. On average, more than 12 million people visit its 100 branches each year, more than 33.5 million visitors access its website, and roughly 25 million items are borrowed. Over 72% of Torontonians use the library, and 1.2 million people are registered Library cardholders. Collections comprise over 10.6 million items, including books, eBooks and DVDs, with over 40 languages represented in the diverse library materials. In 2023, customers borrowed almost 25 million items, accessed online services 33.5 million times, attended over 34,000 programs with 741,000 participants, and generated more than 6 million wireless sessions.

Toronto Public Library’s Special Collections are among Canada’s leading heritage and research resources, preserving and providing access to rare, unique, and culturally significant materials through exhibitions, digitization, and public engagement.

Comprises major collections including Canadiana, arts, children’s literature, speculative fiction, and community archives
Spans rare books, manuscripts, archives, artwork, and ephemera from ancient to contemporary periods
Housed across two primary locations: Toronto Reference Library and Lillian H. Smith Branch
Supports a large-scale digitization program and public access via the Digital Archive
Anchors a dynamic exhibition program, including the TD Gallery and virtual exhibits
Provides preservation and conservation services for long-term care of materials
Enables research, education, and public programming for diverse audiences
Fosters community engagement and partnerships, including co-created archives

Social Media: N/A

Description and Duties:

JOB SUMMARY: Oversee the operations, services, and staff of Toronto Public Library’s Special Collections team to ensure effective public access, preservation, and engagement with unique heritage collections.

Manage daily operations and public service delivery across two locations
Oversee development, management, and access to rare and archival collections
Lead and supervise a team of ~35 staff, including managers and specialists
Plan and deliver programs, exhibitions, and community engagement initiatives
Set and monitor goals, work plans, and budgets
Ensure services align with organizational strategy and user needs
Build partnerships with internal teams and external cultural organizations
Communicate programs, policies, and services to stakeholders
Support fundraising initiatives and departmental leadership as needed
Ensure safe, inclusive, and welcoming public spaces

Qualifications:

You will have expertise with specialized library research and archival collections, including familiarity with recognized standards and best practices for collections management, care and handling, digitization, storage and access considerations. You will also have demonstrated experience managing teams of information professionals and service delivery functions. Other qualifications include:

- Postgraduate university degree in library, archival or information science from an accredited program, or a recognized professional equivalent

- Experience in managing a team of professional and support staff, preferably in a public library or unionized environment

- Knowledge of developments in the library and archives fields and relevant legislation

- Demonstrated ability to establish effective working relationships and collaborative work approaches

- Committed to providing efficient, responsive and innovative service to clients

- Demonstrated capacity for problem-solving, results orientation and creativity

- Highly developed oral and written communication skills

- Superior facilitation and interpersonal skills

- Proven ability in change leadership

How to Apply: Please apply directly at: https://www.nafor.com/tpl

Application Deadline: May 11, 2026, 4pm ET

Additional Information:

ABOUT SPECIAL COLLECTIONS: Toronto Public Library’s prestigious Special Collections include the Baldwin Collection of Canadiana; Special Collections in the Visual and Performing Arts; the Chinese Canadian Archive; the Osborne Collection of Early Children’s Books; the Merril Collection of Science Fiction, Speculation and Fantasy; and the Arthur Conan Doyle Collection. The department also provides oversight and coordination for TPL’s corporate history, local history, and public art programs. These collections form the basis for the Library’s active and multifaceted digitization program, preservation services, and the exhibition program in the Library’s TD Gallery. Through physical and virtual exhibitions, strategic partnerships, and large-scale digitization, the Special Collections support the Library’s vision to create outstanding collections and services, backed by a robust suite of programs, collection animation, and community engagement.

Use of AI: No

Job Poster: Jeff Richmond

Job Poster Email: jrichmond@nafor.com

Archive Preparation | Author's Literary Archive | Mid-Toronto, ON | Deadline: May 11, 2026

Thu, 16 Apr 2026 21:59:04 GMT

Organization Name: Author's Literary Archive

Location: Mid Toronto, ON

Compensation: $25-$35/ hour based on experience

Organization Homepage (URL): Personal Literary Archive

About the Organization: Seeking a reliable, organized, and detail-oriented individual to assist an author with organizing and preserving a large body of archival materials, as well as providing general administrative support.

Social Media: N/A

Description and Duties:

Assist author in preparing materials for transfer to an archival institution including organizing, describing, packing, and creating detailed inventory lists
Assist with general administrative tasks

Qualifications:

Literary archival experience. 5+ years with an archival organization
Strong organizational skills and attention to detail
Technically proficient (comfortable with digital file management, and commonly used software tools, including Google Workspace and Microsoft Office)
Self-directed, dependable, and able to take initiative
Respectful of privacy and able to maintain discretion

How to Apply:

Please submit a brief summary of your relevant experience and why you would be a good fit for this role, as well as a resume and two references to thb2005lit@gmail.com.

Application Deadline: April 30, 2026

Additional Information:

- Combination of hands-on organizing and administrative work
- Duration: 9+ months
- Flexible scheduling, 15-25 hours per week (2-3 days)

Use of AI: No

Job Poster Email: thb2005lit@gmail.com