Association of Canadian Archivists Job Opportunities

Reference Archivist | Ontario Jewish Archives | North York, Ontario | Deadline: August 4th 2026

Thu, 09 Jul 2026 15:39:39 GMT

Organization Name: Ontario Jewish Archives

Location: North York, Ontario

Compensation: $72,000-$82,000

Organization Homepage (URL): www.ontariojewisharchives.org

About the Organization: The Ontario Jewish Archives serves as a living bridge between past, present, and future by collecting, preserving, managing, and making accessible the documented heritage of Jewish people across Ontario. Through professional archival practices, we safeguard irreplaceable records in Canada's largest repository of Jewish life—from cherished family photographs to institutional documents, personal correspondence, audiovisual materials, and born-digital records—against potential historical erasure. Our reference services connect researchers, families, and communities to these historical materials; strengthening Jewish identity, fostering intergenerational and cultural connections, and building vibrant opportunities to express our collective legacy.

Social Media: N/A

Description and Duties:

The Ontario Jewish Archives, Blankenstein Family Heritage Centre (OJA), seeks a skilled, enthusiastic and motivated Reference Archivist to serve our active network of donors, researchers, and supporters.

The successful candidate will be responsible for archival services that support and expand the OJA’s engagement with the public and facilitates access to the OJA’s archival collections. These services include providing direct reference assistance to a wide range of remote and in-person researchers and users, supporting storytelling and oral history initiatives, managing record donation inquiries, developing research aids and guides for users, and programming the use of the OJA’s research room and storytelling lab. This role also involves assisting with other outreach activities as needed.

Responsibilities include, but are not limited to:

Reference Responsibilities

-Responds to and provides reference services to a range of publics including: academics, genealogists, cultural producers, educators, community organizations, the general public, and internal UJA staff
-Develops audience-appropriate research guides and tools for accessing the OJA’s collection, both in-person and online
-Applies applicable privacy and access procedures according to legislation and OJA policies
-Completes reproduction requests and all legal contracts for use and publication
-Performs basic preservation actions as required
-Digitizes as required and ingests collections into OJA’s digital repository
-Monitors use of reference room and storytelling lab (to open in late 2027)

Outreach Responsibilities

-Develops programming opportunities for OJA’s storytelling lab
-Curates storytelling submissions received through the OJA’s website
-Contributes content to OJA’s newsletters, UJA’s communications channels, and OJA’s social media platforms.
-Works closely with archivists to profile and highlight new acquisitions and researcher profiles across OJA platforms
-Develops and leads community archival literacy workshops

Other responsibilities

-Supports the OJA team with additional outreach and archival work as needed, including physical control and collection management responsibilities, curatorial research and design, speaking engagements, and walking tour administration.

Qualifications:

-Master of Information with a focus on Archives and Records Management or equivalent

3-5-years of experience working in an archival institution with a focus on reference services and outreach.
-Demonstrated expertise in archival principles and practices, including appraisal, arrangement, description, and digital preservation.
-Proven experience delivering reference services and supporting diverse users with their information needs.
-Familiarity with conservation and preservation techniques, as well as the proper handling of a wide range of archival materials.
-Working proficiency in the application of the Rules for Archival Description (RAD).
-Thorough understanding of Canadian copyright, privacy, and access-to-information legislation.
-Knowledge of current oral history standards, methodologies, and best practices.
-Ability to conduct scholarly historical research and communicate findings effectively to diverse audiences.
-Proficiency in using social media platforms and digital engagement tools.
-Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
-Familiarity with archival and digital preservation systems, including InMagic and Preservica, is considered an asset.
-Insight into the history and development of Jewish communities in Canada, particularly the Ontario Jewish community, is considered an asset.
-Understanding of Canadian history is considered an asset.
-Proficiency in other language such as Hebrew, Yiddish or Russian are considered an asset

Application Webpage: https://uja.bamboohr.com/careers/314

How to Apply: Please apply using the application link.

Application Deadline: Aug. 24, 2026

Additional Information:

*This is a full-time position. Salary Range: $72,000 - $82,000 annually, based on experience. The successful candidate will work on-site Monday through Thursday, with the option to work remotely on Friday. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

Qualified applicants are invited to submit a cover letter and resume.

Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening. 

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.

Use of AI: No

Job Poster: Donna Bernardo-Ceriz

Job Poster Email: dbernardo-ceriz@ujafed.org

Archivist (Part-time, contract) | Ganaraska Region Conservation Authority | Port Hope, Ontario | July 23, 2026

Mon, 29 Jun 2026 15:38:27 GMT

Organization Name: Ganaraska Region Conservation Authority

Location: Port Hope, Ontario

Compensation: 20 hours/week, Hourly from $20 – $25 (dependent upon experience)

Organization Homepage (URL): https://grca.on.ca/

About the Organization: The Ganaraska Region Conservation Authority (GRCA), also known as Ganaraska Conservation, was formed in October 1946 under the Conservation Authorities Act and is one of the oldest conservation authorities in Ontario.

The watersheds of the GRCA cover an area of approximately 935 square-kilometres, from Wilmot Creek in Clarington to east of Cobourg, from the south shore of Rice Lake down to Lake Ontario. This area includes seven municipalities in whole or in part: Township of Cavan Monaghan, Town of Cobourg, Township of Alnwick / Haldimand, Township of Hamilton, Municipality of Port Hope, City of Kawartha Lakes, Municipality of Clarington.

Social Media: https://www.facebook.com/GanaraskaCA/

Description and Duties: The Ganaraska Region Conservation Authority (GRCA) is accepting applications for a part-time Archivist to assist in preserving the history of the Conservation Authority.

• Review, sort, and organize unprocessed collections according to archival best practices.
• Create clear, accurate inventories, catalogue records and finding aids.
• Rehouse fragile materials using acid-free folders, boxes, and standard preservation supplies.
• Digitize photographs, documents and audiovisual materials for digital access and long-term preservation.

• Respond to internal research inquiries, ensuring materials are retrieved and handled safely.

Input and update descriptive metadata into our archival management system (IMS).

Qualifications:

• Degree or Diploma in Library and Information Science, Archival Studies, Museum Studies or a related field.

• Current post-secondary student or experience working in an archive, special collections library or museum setting.
• Experience with archival cataloging software / databases and basic digitization equipment, scanning and software.
• Strong understanding of archival theory, appraisal and preservation standards.
• Ability to stand for extended periods, bend and lift standard archival boxes weighing up to 35-40 lbs.
• The successful applicant must be able to adapt to an environment of change and work well independently as well as in a team environment while maintaining scheduled project timelines.
• Strong time management, analytical, and problem-solving skills.
• Good interpersonal skills to communicate effectively with the public orally and in writing, in a positive, courteous and respectful manner.
• Must possess a valid Ontario “G” Driver’s License in good standing.

Application Webpage: llaliberte@grca.on.ca

How to Apply: Apply in writing by July 23, 2026, to:

Linda J. Laliberte, CPA, CGA, CAO/Secretary-Treasurer
2216 County Road 28, Port Hope, Ontario L1A 3V8

Email: llaliberte@grca.on.ca Fax: 905-885-9824

We thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

The Authority is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, the Authority will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If you are contacted regarding this competition and you require disability related accommodations, please inform Human Resources.

Application Deadline: July 23, 2026

Additional Information: Duration of Contract: August 2026 to December 2026 20 hours/week, Hourly from $20 – $25 (dependent upon experience).

Use of AI: No

Job Poster: Linda Laliberte

Job Poster Email: llaliberte@grca.on.ca

Associate Archivist - contract | BMO | Montreal, QC |Until Filled

Thu, 18 Jun 2026 14:51:40 GMT

Organization Name: BMO

Location: Montreal, QC

Compensation: $26.80 hr

Organization Homepage (URL): ourheritagebmo.com

About the Organization: As the oldest bank in Canada, the Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group.

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

Social Media:N/A

Description and Duties: SPECIFIC ACCOUNTABILITIES:

Cataloging historical and born digital collections.
• Helping to facilitate the transfer of records and artefacts to the department
• Performing basic preservation activities to safeguard the material
• Cataloging all records and artefacts using inhouse standards
• Digitizing collections for accessibility

Assist in responding to research requests
• Perform research activities using the database to respond to internal and external research requests
• Digitize applicable records/images to respond to requests
• Manage access and copyright information for records

Assist in special heritage projects including but not limited to:
• Assist with the implementation of a Digital Asset Management System
• Help facilitate heritage displays across Bank’s global real estate
• Help facilitate the transfer of collections across sites
• Assist with special projects relating to the promotion of the heritage and Archives.
• Travelling to US/Canada for special projects

Promote the history of BMO Financial Group.
• Provide heritage tours in English and French

• Develop, write, and publish content based on material from the archives for the Bank’s heritage website

• Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

Qualifications:

Knowledge:

• Bilingual - French & English
• Graduate degree in MLIS, specializing in Archival Science
• Demonstrated experience describing and providing access to archival records
• Training in archival management and techniques of preservation
• Knowledge of emerging trends in archival processing, access & management
• Knowledge of trends in digital archival management
• Knowledge of specialized archival software
• Proficiency in Microsoft Office
• Knowledge of Photoshop an asset

Skills:
• Strong communication and inter-personal skills
• Strong organizational/time management skills
• Excellent writing skills
• Excellent attention to detail
• Experience with identification & management of confidential and other sensitive documents
• Project management skills
• Archival skills in preservation & handling of delicate materials to industry standards.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.

A valid passport is required.

How to Apply: Please submit a cover letter with resume to Shawna.Satz@bmo.com

Application Deadline: Until Filled

Use of AI: No

Job Poster: Shawna Satz

Job Poster Email: shawna.satz@bmo.com

Digitization Technician (Contract) | ARKIV 360 | Ottawa, ON | Until Filled

Mon, 15 Jun 2026 15:06:21 GMT

Organization Name: ARKIV 360

Location: Ottawa, Ontario

Compensation: $25/hour ( 7 paid hours per working day)

Organization Homepage (URL): arkiv360.com

About the Organization: ARKIV 360 is a Toronto-based digitization company specializing in the professional digitization of large-scale archival and photographic collections. You can read about ARKIV 360 at arkiv360.com

Social Media: N/A

Description and Duties: We are recruiting two Digitization Technicians (contract) to join our on-site team at the Library and Archives Canada facility at 395 Wellington Street, Ottawa.

You will work as part of a small, focused ARKIV 360 team operating our professional digitization equipment on-site ( it is best if you are resident in the Ottawa/Gatineau area for this work) at one of Canada's most significant archival institutions.

The collections being digitized are historically significant photographic records — irreplaceable negatives, prints, and film† documenting Canadian life and history — held at the LAC facility. This is not a role for everyone; it demands sustained focus, genuine care, and an appreciation for the materials being handled.

Qualifications:

- Based in the Ottawa/Gatineau metro area

- Detail-oriented with a careful, methodical approach to hands-on work
- A genuine interest in photography, archival collections, or Canadian history is a strong asset — the collections being handled are historically significant, and technicians who appreciate what they are working with consistently produce the best results
- Comfortable working with computers and digital file management systems; able to follow IT security and data handling procedures consistently and without exception
- Comfortable working in close proximity to monolight studio flash equipment operated continuously throughout the working day
- Comfortable working with historical and fragile materials in a structured environment
- Reliable, punctual, and able to maintain consistent production pace throughout a working day
- Previous experience in archival, photographic, or digitization work is an asset — full training is provided by ARKIV 360 and no prior experience with our systems is required

Application Webpage: arkiv360.com

How to Apply: email: operations@arkiv360.com

secure, private and confidential email to express interest in being considered.

Application Deadline: We will be hiring the first two candidates that we deem qualified ( refer to what we are looking for ). Please contact us ASAP.

Additional Information:

- must be available to start by mid July 2026.

- this initial digitization project is estimated to run for about 3.5 to 4 months.
- daily bonus program ( based on productivity, while maintaining quality).

Use of AI: No

Job Poster Email: operations@arkiv360.com